Steps to set up company details
Step 1 - Go to to main Settings page.
Step 2 - Under Accounts > Select Company Details.
Step 3 - Enter the details of your registered office, your registration number and invoicing details. See additional notes below.
Step 4 - Click Save.
Registered office
Simply enter you company name, address details and registration number if you have one.
Invoicing defaults and VAT
Tax Name - if you are tax registered, enter your tax name example VAT for UK customers (other countries may differ).
VAT No - Enter your VAT number.
VAT Rate - Enter the VAT rate as 0.2 (20% the current rate in the UK).
Payment Terms - Enter your default payment terms in days in the Payment Terms box.
Payment terms can be set for individual clients directly on the details tab of their client record, scroll down to Payment Terms.
Next Invoice Number - Enter your starting invoice number in this field. The default invoice length is 7 digits (can be modified below), if you enter 1 the invoice number will appear as 0000001.
Invoice Length – By default the invoice length is 7 characters e.g., 1234567. If you wish to update this, enter the number of characters including the leading zeros e.g., 4 would display an invoice number of 1234.
Invoice Prefix – Enter INV- (or other prefix) in the invoice prefix field. To add a prefix to the invoice number and have your invoice number appear as INV-1234567.
NOTE: If you use Sage Cloud Accounting – it does not support an invoice prefix and this field should be left blank
Next Invoice Number - Additional notes
If you raise invoices in MagManager and also raise other invoices in your third party accounts app, this is where you would update your invoice number to the next invoice number after you have raised a batch of invoices directly in Xero, Quickbooks etc. As some will not allow the transfer of invoices if the number already exists.
