Group Publications & Bookings

If you have multiple publications, setting them up into groups, allows you to book a client into multiple publications at the same time with just one click.

Groups can also be used in conjunction with Shared Sections on the Flat plan.  You can find more information on How to set up shared sections here.

Once you have created a group for your magazines, and you go onto create a new booking for a client, you will have the option to create a group or single booking.

Steps to create Publication Groups in MagManager

Step 1 - Go to the main settings page.

Step 2 - Under Publications & Bookings  > Select Publications.

Step 3 - Select the Publication Name of the first publication you want group together.

Step 4 - Select the Defaults tab > In the Group field enter a code/identifier, for example ‘AL’ >  Click Save.

Step 5 - Repeat the same process for all the publications you would like to group together. Entering the same code in the Group field for each set of publications.

You can create multiple groups but a magazine can only belong to one group.

Step 6 - To check the group is set up correctly. Go to your home screen and in the Publication list you will see the name of the ‘Grouped’ publications will have a prefix of the code - [MV] in the example below.

Steps to create group bookings

Step 1 - Now, when you enter a booking for a client on the Client Bookings screen you will see a blue box top right, indicating a ‘Group Booking’, if this is displayed, when you click the 'Click to Book' box to add a new booking in one of your ‘Grouped’ magazines, the green tick will appear in all of the magazines in that group.

In the example below we 'Clicked to book' April 2022 of Local Directory Ross and the green tick automatically appears in the Monnow Voice April 2022.

Step 2 - Click the green 'Complete booking' button and continue making the booking as normal.

Tip - You can click the ‘Group Booking’ button to switch it to ‘Single Booking’ if you do not wish to make a booking in all of the ‘Grouped Magazines’.

Steps to cancel group bookings

Step 1 - Open the booking from the client record

Step 2 - Locate the issue to be cancelled and click the red minus sign at the end of the booking line. The bookings in that issue across ALL group publications will be cancelled.

Step 3 - Click Save Booking.

Example:  If you have two bookings in Sept/Oct 2026 and tried to cancel one, it will cancel the two bookings in the two grouped publications.

Before:

After:

To prevent all bookings in the issue being cancelled - we recommend you create separate bookings if you have multiple bookings in one issue for grouped publications.

To resolve this - remove the group identifier from the publication settings, update the booking and reset the group identifier

Step 1 - Go to the main settings page.

Step 2 - Under Publications & Bookings  > Select Publications.

Step 3 - Select the first grouped Publication Name. 

Step 4 - Select the Defaults tab > In the Group field remove the code/identifier >  Click Save.

Step 5 - Repeat for all publications in the group.

Step 6 - Update the booking as required, then reset the group identifier.